How do I use mapping curricula to assign learning resources?

The myLearning system views Curricula as groups of learning resources. The mapping curricula function allows administrators that do not own courses to be able to organize learning resources for target audiences.   An administrator can create one defined audience and then assign several resources to that defined audience. The resources can be designated as optional or required. Unlike a certificate, the learner will not see the resources grouped together. 

Scroll down to see the steps on how to create a mapping curricula or click on a link below to go directly to a section.

• Section 1: Creating Mapping Curricula
• Section 2: Using the Domain Tab to define your audience
• Section 3: Using the People Tab to define your audience
• Section 4: Add Resources to the Curricula
• Section 5: Setting Course Visibility Options
• Section 6: Setting Course Requirement and Expiration Options
• Section 7: Titling Mapping Curricula

Section 1: Creating Mapping Curricula

To create a requirement for learning resources that you do not own, access “Maintain Mapping Curricula” from the resources tab in the Administrator view. 

Click “New” to begin mapping a Curricula.  

Although you are brought to the screen that allows titling, describing, and activating the curricula, you must define an audience before adding learning resources to the curricula. Click the “audience” tab.

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Section 2: Using the domain criteria to define your audience

From here, the learners within your audience can be defined by specific “Domain” categories.  

This ensures the learning resource appears on the plans of your target audience. The audience has to be defined.

Click the “search” button to browse for options.  

You can select domains to define your audience by using the Domain drop-down list. When you have selected the domain(s) you want, click the Add button in the middle of the screen.

The domain(s) you add will appear in the Mapping panel on the right side of the screen. Below that section are options for how multiple domains can be joined together. You will need to select an option for both the Join and Extent fields.

Join: And; Extent: Include All

This is the default. When this is selected, the audience will include learners who are

members of all the selected domain elements.

Join: Or; Extent: Include All

Changing the “and” to “or” broadens your audience. Now learners just have to be in

at least one of the selected domain elements to be a part of the audience.

Join: And, Extent: Exclude All

When this is selected, the audience will include all learners except those who are in all

the selected domain elements.

Join: Or, Extent: Exclude All

Changing the “and” to “or” narrows your audience. Now the audience will include all

learners except those who are in any of the selected domains.

For our example, “And” as well as “Include All” was selected.  This is the best practice to create a specific audience.  Now the learning resources for this mapping curricula will only be assigned to learners that meet this specific combination of criteria.  Once you have add the criteria selections to the Mapping section, click “Save”.

If you want to verify your audience before moving to the next step to map the curricula, click count audience.

Using this feature will identify the number of learners that meet the specific combination of criteria. In this example, there are 5 learners that meet the mapped criteria.

The view audience feature can be used to obtain further details.

After clicking on view audience, use the drop down menu in the “Restrict To” section to select All Johns Hopkins Employees.

Then click “Search.”

Conducting this search will generate the list of learners’ names that meet the mapping criteria. 

To exit this page, click the “x” on the top right side of the screen.

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Section 3: Using the People tab to define your audience

The other option for defining an audience is to use the people tab. When using the people tab, the Mapping section can be left blank. If you have a list of JHED IDs for learners, curricula can be assigned to them by simply using copy/paste. Click the people tab to begin that process.

From here, learners can be added one by one to the Include section.

The other option is to use the “Add from Clipboard” feature. Use this feature to import a list of JHED IDs of learners to the Include section. 

After clicking the “Add from Clipboard” button, you will be presented with several unique identifiers that can be used to paste the data for audience. Choose the appropriate identifier, based on the information you are ready to paste.  Keep the data separation option at the default of “tab”. Click next to advance.

In this example, JHED IDs were used. Once you have pasted the identifiers for the learners, click “Next”.

An opportunity will be given to verify that the data you posted is without error.

Once the audience is defined (either by mapping domain criteria or adding to the include list), click Save.

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Section 4: Add Resources to the Curricula

Now that the audience has been defined, the learning resources need to be added to the curricula. Select the curricula tab.

Once the curricula tab is selected, click “Add Resources” to begin to add resources to the curricula.

Although a folder will appear on the right side of your screen, you will also need to add a curricula level. “Right-click” the folder to do so.   

A new sub-folder will appear. That is the curricula level. “Left-click” the sub-folder to type in a name for the curricula level.

The curricula level has been created.  

Choose learning resources by using the “Search by course title” function.

Type in the title of the learning resource. Click “Go.”

The results from the search will appear on the left side of the screen. Once you have found the learning resource you would like to map, left-click and drag the resource to the curricula folder on the right side of the screen.  In this example, two resources will be mapped in this curricula.

When all the resources of your choosing are on the right side in the curricula level folder, click Update.

After clicking update, the resource(s) will now appear on the left side of your screen.  To access further options pertaining to the resource, you can either:

• Select “Click here to apply options to all resources currently in this curricula.”  If you add a new learning resource to your mapping curricula later on, the options you select now will not automatically apply to it.  You will have to manually change the options to the new learning resource.

OR

• Choose a learning resource to make changes individually.

This feature allows you to assign whether or not the curricula is required on the learners’ plans.

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Section 5: Setting Course Visibility Options

Select the desired Course Visibility Options for the learners.

If a course is marked as required here, the learners in this audience will be part of the Required Audience for this resource, the same as if the requirement had been made at the resource level on the Maintain Learning Resources screen.  Once the resource requirements have been set, you may notice an “R” next to resources that are now required and an “O” next to resources that will be visible as optional in the self-enrollments section of the learner’s plan. Resources that are set as required activities will appear in the auto-enrollments section of the learner’s plan.

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Section 6: Setting Course Requirement and Expiration Options

On the right-hand side, find the Requirement Options and Expiration Options.

Select the desired due date type.

If the course should expire for this target audience, set the Expiration Options.

Expiration Options
Expires In	N Days After Completion - Enter the number of days that should trigger expiration after a learner completes the course. For example, to trigger expiration one year after a learner completes a course, enter “365.” OR Static Date – Enter the date and number of years that learners will have to complete the course again.  This date will be the same for all learners no matter when the course was completed.
Expiration Appearance	Defines the number of days prior to expiration that a course should appear on the learners’ development plan. For example, if a course expires annually, but the learner should see the course on their development plan 90 days prior to expiration enter “90.”

Once all course requirements have been set, click Update. Repeat the above steps for each resource. 

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Section 7: Titling Mapping Curricula

Click the overview tab to complete the last steps for the mapping curricula process.

Provide a title for the curricula, activate it, tle for the and also leave some insight about the curricula in the description section. Typing pertinent information in the description section is extremely helpful regarding future reference.  Then click Save and Close.

The following is an example of the mapped curricula as it appears on the learners’ plans.

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Related Topics

What is the difference between mapping curricula and a certificate?