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Notifications are emailed messages generated by the learning resource that are sent to learners. Click on one of the following links to go directly to that section:
Elective (SELF ENROLLMENT) Enrollment Notifications
Elective (SELF ENROLLMENT) Enrollment Notifications
These notifications are already turned on and will immediately notify learners when they enroll into available learning. All of these notifications include system default text. It is only necessary to enable if you want to customize the notification. There are four types of commonly used enrollment notifications:
Tab’s Name | Purpose |
Enrollment | Notifies learners that they have been enrolled into a course. |
Enrollment by Others | Notifies learners that they have been enrolled into a course by someone else. |
Confirmation when enrolling others | Notifies the person with Enroll Others access that learners have successfully been enrolled. |
Enrollment (waitlist) | Notifies learners when they have been added to the waitlist for an instructor led or facilitated training class. |
To customize these existing notifications please see the following instructions:
1. Go to resources > maintain learning resources > notifications.
2. Choose either the enrollment, enrollment by others, confirmation when enrolling others, or upon completion tab.
3. Click on the enable checkbox and edit the message to reflect the message you would like learners to see.
Tip
You do not have to check ENABLE to turn on these notifications. You only need to check the ENABLE box if you’d like to customize and add more information to the notification.Required Course Notifications
Any time a learning resource is assigned as a requirement, learners need to be notified that the requirement is on their plans. In the event that you have created a required audience on a resource, you will need to enable the required course notifications. Required course notifications are NOT automatically distributed and need to be enabled. In addition, the notifications are blank and need to be populated with a message of your choosing. Once enabled, required course notifications are not sent to the learner immediately. Required course notification are queued and sent the on night that the requirement becomes effective for the learner.
Note
For more information on setting up a required audience, go to the solutions article How can I add a required audience to a resource I own?1. Click on the req’d course notification tab.
2. Select one of the required course notification tabs:
Tab’s Name | Purpose |
Required Learning | Notification to let learners know that they have required learning on their plan.
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No Completion | Notification to let learners know that they haven’t completed required learning.
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Past Due | Notification sent to learners to let them know that they haven’t completed a required learning by the due date.
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Expired Course | Notification sent to learners when the completion expires and the learning resource has been placed back on the learner’s plan. NoteOnly turn this on this notification if you have expiration options set up in your learning resource. For more information, please go to the solutions article How do I add a required audience to a resource I own?
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Reminder Notifications
These notifications are only for Facilitated Training. There are three types that we commonly use:
Tab’s Name | Purpose |
Participant | This notification is sent to remind learners of their enrollment when they are enrolled in facilitated classes. |
Instructor | This notification is to remind the instructor either prior to the class or after registration for class closes. |
Post Class Marketing | This notification is sent after the class closes as a follow up reminder. |
To configure the default reminder notifications for a Facilitated Training Learning resource:
1. Navigate to the resource and open it in Edit mode. Once you have the resource open navigate to the facilitated tab, then the notification sub tab.
2. Choose either the participant, instructor, or post class marketing tab.
3. Choose how many days before class the reminder should go out.
4. Edit your class reminder message. You may include documents short videos, links, etc. using the attachment icons.
5. Select Save.
Tip
Please note that these same reminder notifications can also be configured at the individual class session level as well.
Insert Object Function
The Insert Object function allows you to personalize the text in a notification. Use cases for Insert Objects include:
- The salutation of a notification that can change based on the learner's name.
- An ILT course that has various start and end dates.
- A learning resource that is periodically assigned and the due date changes for each assignment.
To use this function, do the following:
1. Choose the notifications tab or req'd course notification tab.
2. Select a notification.
3. Check the Enable Notification checkbox.
4. Choose the Insert Object button.
5. In the Insert Object field, select one of the plus options (the number varies by type of notification).
6. Click on a selection (make multiple selections by holding down the Ctrl key and clicking on other choices) and choose Add Selections. Then choose Insert Selections.
7. The object will now be inserted into the notification text. Add more text to the notification subject and text, and click Save.
Tip
Be careful when copying and pasting the code for Inserted Objects to other notification text. If you select the notification tab, all inserted objects start with "eval:Enrollment," while if you select the req'd course notification tab, all inserted objects start with "eval:"
Notification Summary
Characteristic | Elective Enrollment Notifications | Required Course Notifications | Reminder Notifications |
How is it sent? | Automatically | Must be enabled | Automatically |
When is it sent? | Immediately | Effective date can be selected and sent that night | Date can be selected |
Is there default text? | Yes, there is default text that can be edited | No, the message is blank and text must be added | There’s default text for participant and instructor reminders, but not post class marketing |
What are the special requirements to set it up? | None | These notifications are sent based on the configuration of a required audience on the learning resource or a required audience configured on a mapping curricula | Must be a facilitated training learning resource |