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Learning content delivered in video format can be uploaded to the myLearning system as a video based learning resource. There are several considerations when uploading video such as file size, duration, completion, and etc.
A few key points about videos in myLearning:
1.) Any learning containing Epic content cannot be uploaded directly to the myLearning system.
2.) There are two options to upload a video:
- Upload a video directly to myLearning. The video file can not be over 500 MB. If the video is over 500 MB, consider using video editing software to edit the video into more than one file so that each file is below the file maximum.
- Link to a video from YouTube or Vimeo.
Please see the following video and instructions for further details regarding video based learning resources. Click on a link below to go directly to a section:
Caption and Transcript Options
Learning Resource Completion Tracking
Update a Video Learning Resource
Starting the Upload Process
Start the upload process by accessing Maintain Learning Resources form the resources tab.
Click new.
After creating a new learning resource, ensure the Type of Resource field is set to "Video Based Training". This will reveal the Video tab. This tab controls settings specific to video- based resources.
There are additional settings you will need to adjust before accessing the video tab. Choose “Online” as the delivery method for the resource.
Another setting to consider is “Allow multiple enrollments”. If you need to collect enrollment data for every instance a learner completes the video and begins a new launch of the video, select this option. Otherwise, the myLearning system will only collect data for the learner’s first launch of the video.
Once you have set all desired options on the various learning resource tabs overview tab, navigate to the Video tab to upload the video content.
Uploading video content
There are two options that Johns Hopkins uses to upload video. Smaller video files (file size up to 500MB) can be uploaded via the browser by choosing "Upload a video."
Selecting "Upload a video" will display a popup window.
Click the upload button to select your video file. When selected, the video begin uploading, and the system will show the current status of the upload process.
Large video files will take several minutes to upload. The upload window will automatically close when the file has uploaded.
Link to a video
The "Link to a Video" feature only supports video links from YouTube or Vimeo. This approach can be used for videos with a file size larger than 500 MB.
Videos accessed from a file server link address such as OneDrive or a link address from a local drive (C, H, I) cannot be linked.
If you choose to "Link to a Video" a popup box will appear and ask you to paste in the link.
After pasting your link, select Test Link to preview your video and then select Save. Please note that videos with a duration over 10 minutes, may not appear in the preview screen. In that case, press play on the preview screen. Once you hear the audio from the video, you can proceed and click save.
Video Processing
Once you have identified your video source, a "test pattern" image will appear on the screen – this is a visual indicator that the video is processing. While the video is processing, you can continue to make changes and updates to the other tabs in the learning resource if you have not done so already. The video will automatically become playable when the system completes the conversion process.
For videos that are uploaded into myLearning, part of the processing is the automatic creation of transcripts and closed captions, which you can choose to make visible to learners during video playback. The closed captions are automatically translated to all languages that are enabled for your company.
When the video has completed processing, the system will display an image of the video taken from a frame approximately one second into the video. This is the “poster image” and is what is displayed when the video is loaded but has not started playing. You can set this image as the thumbnail to be displayed on the resource description page by selecting "Use poster image as thumbnail". You can also replace the poster image by selecting "Upload new poster image" and upload an image file in JPEG format.
To preview the video, including any transcript or closed captions that were automatically created, click the Play button in the preview window where the poster image appears.
You can enter an optional "title" and "description" for the video. This title and description will be displayed when the video is launched by a user.
You can check the “Hide title and description” box if you don’t want this to be visible to learners during playback. Next, you can select the Auto Play option to automatically begin playback of the video when the user opens the video. For best accessibility in all environments, this is not recommended.
You can choose the playback size of the video when displayed to end users. Select one of the standard dimensions, or select “Custom” and specify the width and height of the video. During playback, the system will scale the video appropriately, but will not change the aspect ratio of the video itself. This means the video will not be “squished” when it plays back. Learners will be able to adjust the size of the playback window if desired.
Caption and Transcript Options
The myLearning system can generate a transcript and closed captions. Upon enabling these features, you can control learners’ views of transcripts and closed captions with the following check boxes:
Show Transcript Option – Give learners the option to toggle the transcript on and off during video playback. When the transcript is visible, learners can click on any part of the transcript to “jump” to the corresponding part of the video.
Show Transcript by Default – Ensures that the transcript is visible when the video is first launched.
Show Closed Caption Option – Give learners the option to toggle closed captions on and off (in any supported language) during video playback.
Show Closed Captions by Default – Ensures that closed captions are visible when the video is first launched.
You can add closed captions to a video that differ from the ones that are automatically created. Click the Upload button for the appropriate language and browse to a VTT file on your computer. A VTT (Video Text Track) file is a W3C standard for displaying timed text in connection with HTML5.
After you select the VTT file, you will see a red dot if there is a problem with the file, a yellow dot while it’s uploading and a green dot when upload is complete.
Learning Resource Completion Tracking
Next, set the tracking options for the video. Choose a percentage of the video content the learner is required to view, in order for the learning resource to be marked as complete.
When tracking the video, the system can mark completion based upon the percent of the video the user has watched. Use the slider to select how much of the video must be watched to be marked complete. Note that video is automatically bookmarked approximately every 15 seconds, and this is used to calculate the percent watched. This means that a short video should be set at a high percentage to be sure the desired amount is passed.
As a best practice, when learners are required to view the majority of video content we strongly recommend that the completion model is set to 95%. Consider that end credits at the end of a video may not contribute to the actual learning content. A learner may decide to stop the video once they assume the learning content has been communicated. Setting the completion model to 95% is a way to ensure that the learner as viewed the majority of the learning content to obtain credit.
Update a Video Learning Resource
If you need to update your video course, go to Resources > Maintain Learning Resources, search for the course, and edit it. Navigate to the Video tab.
You can alter the title, description or any of the playback settings as desired. To replace the video content with a new video, you can select "Upload another Video" to upload.
To replace the current video or "Link to video" to update/remove the link. The process for loading the video is the same as described above.
Tip
When you replace a video that you uploaded, all transcripts and closed captions for that video (including closed captions that you uploaded) will also be replaced.Video Playback
When users launch a video, a popup window, the size of which is based on the settings in the course, will open. It will show the title and description entered in the Video tab.
Unless Auto Play is enabled, the user must click the Play button to start the video. While the video is playing, users can interact with the video using the on-screen controls.
These controls will be familiar to most end users and control the following:
* Seeking (by sliding the seek bar)
* Play Pause Volume Mute
* Closed captions (when made available)
* Full screen toggle
* Transcript toggle (when made available)
Compatible Video Formats
The following video formats are compatible with myLearning. There are limitations on the codecs that are used within the container. The best format to use is MPEG-4 (.mp4). Proprietary codecs are generally not supported. A good rule of thumb: if you need special software to play a video, then it's likely the video will not convert correctly.
Extension | Container/Format |
.mp4 | MPEG-4 |
.mov .qt | Apple QuickTime |
.wmv .asf | Windows Media 9 |
.mpg .vob
.m2v .mp2 | MPEG-2 |
.avi | A/V Interleave |
.mts | AVCHD |
.mkv | Matroska |
If the system encounters issues converting the video, you will you see multicolored static as the thumbnail and a status on the screen indicating an error with the conversion.
In this case you will want to check your original source video format and try to upload the video again.